Tracker's Cost Share Tips: Events, Non-Events, Timesheets, Oh My!

What is the difference between entering cost share using an event, non-event, or timesheet?

• Events are used to track services provided to students, staff, parents, and community members.  Examples: College Visit, Staff Professional Development, GEAR UP Class, Parent Night.
• Use the event page to track any cost share associated with the event – such as volunteer hours (planning or during the event), travel, materials, etc.

• Non-events are used for entering cost share for activities that do not involve direct service provision to students, staff, parents or community members. Examples: Technology donation from the district or an outside company, a GEAR UP team planning meeting.
• Timesheets are used  to track hours worked by staff, volunteers, teachers, etc. that are in support of GEAR UP, above and beyond their normal tour of duty, and NOT associated with an event or non-event cost share. Examples: Volunteers who come in to call parents, staff members working on GEAR UP reports. 
• Timesheets are NOT used to track coordinator time that is paid for with GEAR UP funds.
• Timesheets should be used to track individuals’ effort toward GEAR UP that is administrative in nature. This is NOT where you enter time spent on an event.  
• Be sure not to double count any match, when entering time in the events and in the timesheets.