Activity Budget Worksheet

Stay organized for your GEAR UP events! Use this Activity Budget Worksheet before, during and after activities to plan and keep track of budget and invoicing information, cost share, student and parent participation, and evaluation data.

End of the Year Cost Share and Invoicing Procedures

• Look at your plan to make sure all of the activities are represented in the Cost Share Tracker. Don't forget about things that may or may not have a cost associated with them such as professional development!
• Please check the Events & Cost Share FAQ Sheet - it may hold the answers to all of your burning questions!
• Please invoice us for all expenses through June 30 by July 10, in order for us to meet the OUS fiscal deadlines. 
• FEDERAL: Invoices for expenditures through July 14 must be submitted no later than October 14.
• FORD: Invoices for expenditures through July 31 must be submitted no later than October 31.

Important Evaluation, Plan & Invoice Deadlines

Events and Cost Share Reminders

A couple of reminders about the Events & Cost Share Tracker:

• We will have an ECST refresher course at the SUCCESS retreat in April. A link to the cost share tutorials/FAQ is available at the bottom of the ECST main page (http://gearup.ous.edu/cst/faq.php) and also on the coordinator blog, on the cost share tab (http://oregongearupbulletin.blogspot.com/p/cost-share.html).
• Please upload all of your students into the ESCT. Directions: Log in to the ESCT. On the left side main page, click "Add Students". You will see instructions on the right describing how to upload a .csv file with the student information, as well as a sample file you can use as a template.
• Signed cost share reports for January are due by February 15.  Any questions, please contact Natalie_toogood@ous.edu (Federal schools) or ashley_doyle@ous.edu (Ford schools)

Cost Share Reminder

Signed cost share reports are due by the 15th of this month.  For questions, contact natalie_toogood@ous.edu (federal schools) or ashley_doyle@ous.edu (Ford schools)